The Way To Work Smarter Not Harder That Can Transform Your Whole Life

Go for effectiveness, not neatness. Neatness as an end by itself can be risky: Putting things away only to clear off your desk can cause you to lose or maybe forget about them. This one tip will automatically let you work smarter not harder.

Clutter is rarely caused by inadequate space or time. The the most likely culprit is usually indecisiveness. So be selective about what you carry into your office and home. If you happen to know what you value and what your ultimate goal are, being selective is not hard.

Have a place for everything. Open your mail in the same place all the time so it doesn't get strewn all over. Put unpaid bills together, away from paid bills. Store all office supplies collectively to prevent duplicate procurements.

You should not use your entire desk surface as a giant In-box. Instead, determine the next action on every piece of paper and file accordingly. Tasks to be completed soon (telephone calls to make, questions to ask business partners) and current projects get into your "Action Files," which should not be combined with Reference Files. Action Files must be kept close at hand.

That saying, "Handle each piece of paper only once," is too extreme to be practical. But it contains a grain of truth. Do make an effort to take the next action that's required every time you deal with a piece of paper. What about that seminar advertisement you left on your desk, as a reminder to decide if you should sign up - you know, that paper you've shuffled fifteen times today already? Either call now to get the information you need, or make a note in your appointment book to call later. Then you are that much closer to being done with it.

Don't keep paper that you're not willing to spend your time filing. If you don't file it properly, you either will fail to remember you have it, or you won't be able to find it if you need it. It does you no good, and the end result is the same as if you'd thrown it out initially. If you are set up to scan information into your PC, be selective. If you cannot imagine a particular situation when you'd need to refer to the information again, don't scan it. Most of us save a great deal of paper we'll never work with again.

Often we are own worst enemies, interrupting ourselves by hopping from one half-finished task to another. Avoid doing "the desktop shuffle" - moving papers pointlessly around on your desk. Whenever you handle an item, take an action towards finishing it so you will work smarter not harder.

Learn to say "No." You could live to be a hundred yet still not have time to do everything you want-that's the curse and gift of being clever and having high expectations of yourself. The good news is you may choose what to focus on. You have more freedom than you may notice. Aside from obligations like caring for vulnerable family members and paying taxes, hardly any of what you "have" to do is morally or legally compulsory. Review everything in life and ask, "What's the worst that can happen if I stopped doing this?" Saying "No" often is the way you can "Yes" to what you really value.

Stay away from stuff. The more stuff you have, the more you must find a place to put, and the more you'll need to clean, repair, and eventually change. Stop getting things you don't really need just because they're selling at knockdown prices. That alone will let you work smarter not harder. You can get more stuff, and you can always get more money. But you would never be able to get more time.

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